One record across five programs

What happens at each stage

1.1MTSSRegister & open referral

A staff concern is registered and a Tier 2 referral opens with a named owner. Child find runs alongside this and is not gated by it.

produces Referral record with owner and open date

StatuteWAC 392-172A-02040 — child find (Washington)

1.2MTSSUniversal screen + baseline

The universal screen and the first progress point establish the baseline the later decision is read against.

produces Screening result and baseline data point

District framework

1.3MTSSTier change / refer

The team moves the student between tiers or refers on. A tiered process may not be used to delay or deny a special-education evaluation.

produces Tier decision, or a referral into the SpEd lane

StatuteOSEP Memo 11-07 (Jan. 21, 2011)

1.4MTSSIntervention plan

The intervention is written with its cadence, its provider and the goal it is aimed at.

produces Intervention plan on the student record

District framework

1.5MTSSProgress probes

Probes run at the plan cadence. Points below the aim line re-open the Decide stage rather than accumulating silently.

produces Progress-monitoring series with an aim line

District framework

2.1Special educationRefer + consent

The referral opens and consent for evaluation is recorded. The evaluation clock starts on the date the district receives the request, and that date is documented on the record.

produces Referral, consent for evaluation, prior written notice

StatuteWAC 392-172A-03005(2) — referral and timelines for initial evaluations

2.2Special educationFull evaluation

The team reviews existing data, decides what additional data is needed, and documents the evaluation as it runs.

produces Evaluation report across all areas of suspected disability

Statute34 CFR §300.305(a)(1)(i)· WAC 392-172A-03025(1)(a)

2.3Special educationEligibility

The determination is the team’s, made on the evaluation beneath it. The Decide stage opens only for the roles that own the decision.

produces Eligibility determination with the team’s basis

Statute34 CFR §300.306(a)(1)

2.4Special educationThe IEP

The IEP is written where it will be delivered from, with services, minutes, accommodations and goals.

produces The IEP

StatuteWAC 392-172A-03105(2)(a) — initial IEP

2.5Special educationIEP goal data

Goal data runs at the IEP’s own cadence; the annual review and the reevaluation cycle read the same row.

produces Goal progress data and the review record

StatuteWAC 392-172A-03110(3)(a) — IEP review

3.1EL / MLIdentify (HLS)

The home-language survey at enrollment identifies students for screening, so the step happens on its own rather than depending on someone remembering it.

produces Home-language survey on the record

StatuteWAC 392-160-015(2) — EL identification, newly enrolled students

3.2EL / MLEnglish language screen

The screener establishes the English language proficiency level that drives placement.

produces ELP screening result and proficiency level

StatuteRCW 28A.180.010–.080 — Transitional Bilingual Instruction Act

3.3EL / MLReclassification

Placement into, and later exit from, the language program — with the parent notice the placement decision requires.

produces Placement or reclassification decision + parent notice

Statute20 U.S.C. §6312(e)(3)(A)–(B) — parent notice of EL program placement (ESEA/ESSA §1112(e)(3))

3.4EL / MLELD service plan

The language development plan states the service model and who delivers it.

produces ELD service plan

Professional practiceWIDA English Language Development Standards Framework (2020 Edition)

3.5EL / MLFour-year monitor

A student who exits the program is monitored for four years. The record keeps running after services stop.

produces Former-EL monitoring record, four years

StatuteESEA (ESSA), 20 U.S.C. §6841 — former-EL monitoring

4.1Section 504Refer + notice

The referral opens and the procedural-safeguards notice accompanies it.

produces Referral and procedural-safeguards notice

Statute34 CFR §104.36

4.2Section 504Eligibility evaluation

The evaluation draws on multiple sources before any placement decision is made.

produces Section 504 evaluation record

Statute34 CFR §104.35(a)

4.3Section 504504 eligibility

The decision is made by a group of people who know the student, the evaluation data and the placement options.

produces Section 504 eligibility determination

Statute34 CFR §104.35(c)(3)

4.4Section 504Accommodation plan

The plan states the accommodations and services that make the education comparable to that of non-disabled peers.

produces The Section 504 plan

Statute34 CFR §104.33(b)(1)(ii)

4.5Section 504Review cycle

Periodic reevaluation, and reevaluation before a significant change in placement.

produces Reevaluation record

Statute34 CFR §104.35(d) — periodic reevaluation

5.1HealthNurse flag

A nursing concern enters the same record the other four programs write to, rather than a separate silo — and the health document keeps its own role list and retention period.

produces Health concern on the student record

StatuteRCW 28A.210.320

5.2HealthNursing assessment

The nurse assessment establishes what the condition requires during the school day.

produces Nursing assessment record

StatuteRCW 28A.210.320

5.3HealthCare decision / refer

Whether an individual health plan is sufficient, or whether the condition also triggers a Section 504 referral. An IHP on its own raises the 504 question rather than settling it.

produces Care decision, and a 504 referral where one is owed

StatuteOSPI, Guidelines for Care of Students with Diabetes (2024), p.26

5.4HealthHealth plan

The individual health plan is written where it will be delivered from, with the staff who carry it out named.

produces Individual health plan

StatuteRCW 28A.210.320

5.5HealthReauthorization

Medication and procedure authorizations are renewed on their own cycle, and a lapsed one shows as a live compliance state.

produces Current authorization record

StatuteRCW 28A.210.260(1) — administration of medication at school